Skip to main content

Grow Your Own Teacher Scholarship

Help Docs – Nominations

Managing Nominations

This document will give you step-by-step instructions that you should follow as a district administrator.

Superintendents are often referred to as school district administrators within the GYO portal. As the GYO administrator for your district, you can manage GYO nominations yourself, or you can share that work with other staff by inviting staff assistants.

Logging into the District Portal

  • Go to https://growyourown.ohio.gov/district.
  • If this is your first time using the district, you will need do set your password. Otherwise, you may continue to the next step.
    • Enter your email address.
    • If you are superintendent or helping in more than one GYO district, enter the IRN in the IRN blank. Otherwise, you may leave it blank.
    • Click/Tap Continue
    • Within 2 minutes you will receive a verification code from GYO. Enter the code into the verification c
    • If your code is correct, you’ll be asked to enter a new password.
    • Select a password that is 8 or more characters, has lowercase, uppercase, at least one number, and one
    • When your password is valid, you can then click ‘Continue’
    • Your account is ready, you can login.
  • Go to https://growyourown.ohio.gov/district.
  • Enter your email address then click Continue.
  • Enter the validation code sent to your email address then click Continue.
  • The district admin portal should appear.
District Information Form

Updating District Information

Before you can begin adding GYO candidate nominations, you must make sure your district information is complete. To update your district information, do the following:

  • Select the [DISTRICT INFORMATION] button from the left-side menu.
  • Review all of the fields highlighted in red. If you’re using a screen reader, click/tap refresh to get a fresh list of items that need attention. A list of items that need attention is shown at the top of the page. Clicking one of those items will jump you to that part of the district information form.
  • Complete ALL fields before saving.
  • Select the Save button.
  • If you’ve provided all of the information GYO needs, the Candidates button on the left-side menu will be availble. Until your district information is complete, you cannot add candidates.
  • If you’ve completed your district information but are still unable to add candidates, please email gyo@highered.ohio.gov.

You will be asked to provide the following district information:

  • Superintendent name, email, and phone
  • HR primary contact name, email, and phone
  • Primary contact name, email, and phone
  • A 200-word statement of need
  • A 200-word description of the type of teachers your district needs
  • You must check the two attestation checkboxes indicating your district is in need and that you will be hiring the candidate.
Add User

Adding / Inviting Assistants

District administrators may add one or more users to help with maintaining GYO nominations. Assistants do not have the ability to invite other assistants and they can only manage nominations that they have created. To invite staff to help, do the following:

  • Click Assistants/Users on the left-side menu
  • You will see a list of current assistants/users
  • You may select edit or delete to edit or delete an existing user. DO NOT repurpose one user account for use by another user.
  • Click ‘ADD’ button at the top-right corner of the user list.
  • You will be required to provide the name of the assistant, their email, and you will indicate whether they should receive an email invitation.
  • As soon as you select Save, the user will receive an invitation to join you as a user in the GYO portal. They will be required to set their password to activate their account before they can begin adding nominations.
Nomination Form

Adding/Editing Candidates

You may add/edit/remove candidates if the nominations window is still open. If you are an admin or superintendent, you can manage all candidates. If you are an assistant user, you can only manage candidates that you have added.

  • Click Candidates on the left-side menu
  • A list of candidates will appear. You can click the eye icon at the top-right corner of the list to show/hide previously removed candidates.
  • To edit or remove a candidate, click the Edit or Delete buttons for the candidate in the list.
  • To add a new candidate, click the Add button at the top-right corner of the candidate list.

You must provide the following information for each candidate:

  • Name
  • Address
  • City, State, and Zip
  • Email
  • Phone
  • Date of Birth
  • Employed or Student?
  • Position / Title
  • Educator State ID
  • Documents from district supporting the statement of need
  • Brief statement describing why the candidate is being nominated
  • Confirm that your district is in need
  • Confirm that your district intends to employ the candidate
  • Click Save once the form is complete.